Time Management Skill – Maximizing a Busy Schedule

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Time Management Skill - Maximizing a Busy Schedule

It has been seen that people are so busy with their work that they have to omit their personal

time, just to complete their work. They don’t have time management skill so they can’t handle all their work.

But one can develop those time management skill which will help them in managing the work

according to time.

But the question is how to develop these skills and manage time? Here are all your answers.

Let’s see how one can manage time and what skills they require and why is it important to

do so.

WHAT’S IN IT

What is Time Management?

Why is Time management is important?

What is Time Management Skill?

How To Manage Time?

Time Management Techniques

Conclusion

FAQ’s

What is Time Management?

Image result for Time Management

In simple words, time management is just managing time according to the work. It comprises

what and how one can effectively utilize his time and work accordingly.

But, doesn’t it sound ironic that people say, one can’t handle time, as time won’t wait for

anybody.

Yes, that’s totally true, time doesn’t wait for anybody so how can we manage time.

Let me rephrase, we have to manage our focus and attention and only do our work

according to time. Now, this sounds clear.

Julie Morgenstern, the author of the best-selling book, Time Management from the Inside

Out says, we need to understand time management differently than we currently do.

She says, “I would start by changing your perception of time, It’s sort of an ethereal,

ambiguous thing, and I teach people to think of time as a closet. It’s a limited amount of

space that’s only going to fit so much. Once you get a visual metaphor of time as a closet, it

becomes so much easier to manage it,”

Why is Time management is important?

The importance of time management can never be neglected, it’s like the heart of your body.

But, you are thinking why did I say so. It is very important that you should have time

management skills otherwise it may lead to the loss for you only.

The following are the importance of time management:

Limited Time

Image result for Limited Time

We all know that everyone is so busy. They have more work and have less time and

everyone has to complete their work within that time span. Here comes the use of time

management. If a person works accordingly, he can complete its work according to time.

Improve Decision Making

Time management helps in improvement of the decision-making ability. You had noticed that

if you have to make a decision within a second, then that decision may go wrong as you had

not calculated all the aspects because of less time available.

But if you have done good time management then you have enough time to gather

information and think about every aspect which leads to better decisions.

Become Successful in Carrier

As we discussed in the above point, better time management improves your decision-

making ability, which leads to a good decision and subsequently helps you in your career or

whatever work you do.

Reduce Stress

Time Management helps in managing the work. If you can manage your work according to

time, you won’t get stress. If you know how to manage time and work according to it, you

won’t feel stressed.

Improves Self-Discipline

If you have good time management skills, the chances are that you’re highly self-disciplined.

The better you get at time management, the better your self-discipline will be.

What is Time Management Skill?

The time management skill helps in managing the time. The following skill will help you in

being better in managing time:

Estimate Your Time

The meaning of estimating time is that you always have the question of “How Much” in your

mind. Before starting the work, estimate how much time it will take and find if the works fit in

your time slot then accept and start the work.

This will help you in completion of the task you are provided in the given time and help you

to eradicate the task which can’t be completed at that period of time

Map Your Time

Image result for Map Your Time

Mapping your time generally means to plan the work you are going to do. It is a template of

what you are going to do in the week. This will help you figure out what is the most important

thing which you should prioritize and what are secondary tasks which can be done later.

These both are the most important skills which one should need for having good time management.

How To Manage Time?

There are some tips which will help you in managing your time, which is as follows:

Make To-Do Lists

To-Do List helps you remember things and helps you in figuring out what is the important

work you have to do before anything else.

Wake Up Early

Waking up early can allow you to maximize your day time. If you wake up early, you get

extra time to complete your work and move on to another as soon as one completes it.

Prioritize your work

Prioritize and complete the most important work. Write all the important tasks of the day in

your To-Do List, and complete them one by one. Don’t focus on anything else or any other

work than those.

Block Distractions

Image result for Block Distractions

Block everything which distracts you, it can be your smartphone or the noise. Distraction

doesn’t let you complete your task successfully and distract your attention to something else.

Take Short Break

Take small breaks after doing work. This will help you regain your power and concentration.

It helps in increasing productivity, which helps in better work performance.

Automate Repetitive Tasks

Automate all the tasks which you have to perform every day. For example- Sending mails to the clients or customers. Automate this and many processes which you have to do every day., in the same manner.

Break Down Big Tasks

Break down the tasks into small steps, complete those small tasks, and take the rest of 10-

15 minutes. This will help you complete the big task productively without getting bored or exhausted.

Time Management Techniques

There are time management techniques that help in managing time. Techniques are a

collection of skills which is already tested by experts and now you just need to implement

this. There are many techniques exists, but the most applied techniques are as follows:

Pomodoro

The Pomodoro technique is developed by Francesco Cirillo. It’s working is as follows:

1. Set your timer for 25 minutes

2. Focus on your work during these 25 minutes

3. Stop as soon as the alarm goes off

4. Take a 5-minute break

5. Resume work for another 25 minutes after the break

6. After four 25/5 minute cycles take a 20-minute break

7. Repeat the process until finished with task or project

Issues it resolves: ineffective scheduling, skipping breaks, multitasking

Kanban

Image result for Kanban

This technique was developed by Taiichi Ohno, for Toyota Automotive, in 1940, to increase

productivity and effectiveness. Its working is as follows:

1. Determine the number of stages in your task and create columns. Suppose, you

created 4 columns.

2. Now move all your tasks in the following stages:

1. Backlog – Define all your tasks here. Then decide what tasks you have to

move to the To-Do column, and what tasks can be waited.

2. To-Do – These are the tasks you’ll work on

3. In Progress – Tasks you are currently working on

4. Done – Tasks you’ve finished

Issue it resolves: ineffective planning, improper task delegation, multitasking.

Timeboxing

Timeboxing techniques are to allocate a time period to the task and after that time period,

you stop working on that task. Timeboxing often includes fixed deadlines, so it’s used in

project management.

James Martin was the first to explain the technique in detail, in his book Rapid Application

Development. The working of the technique is as follows:

1. Note down all your activities and tasks on a list

2. Define your goals

3. If a task is important and requires great focus, allocate a longer time period to it.

4. If it’s a difficult task, parse it, and allocate shorter time periods and complete the task

in parts which make the task easier to manage.

5. When the allocated time for a task is up, stop working on it.

6. Take a break

7. Give your attention to other tasks in your schedule.

Issues it solves: missed deadlines, ineffective scheduling, multitasking, skipping breaks

According to clockify.me, there are some more time management techniques which are as

follows:

1. Inbox-Zero

2. Who’s Got The Monkey

3. Action Method

4. The Eisenhower Matrix

5. Biological Prime Time

6. The Productivity Journal

7. The Seinfeld Method

8. The 10-minute Rule

9. To-Done List

10. To-Don’t List

11. Flowtime Technique

12. Top Goal

Conclusion

So, I hope after reading this you got some insight into how you can effectively manage your

work according to the time, which will help you in having good time management skill.

Also after following techniques, you will get some unbelievable results, so follow them and

let us know in comments which technique worked for you.

Also you can read our blog on The Art of Concise and Good Communication -How to Put-up Your Point

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